If you have any questions regarding these policies or attendee conduct, please contact the staff at Symposium Registration and Customer Service Desk in the Grand Canyon Ballroom Foyer or via email.
ASCO Meeting Attendee Policies
These policies apply to the ASCO Annual Meeting, Best of ASCO Meetings, ASCO Symposia, and other meetings hosted by ASCO (the “Meeting”). If you have any questions regarding these policies or attendee conduct, please contact the staff at ASCO Headquarters or your Meeting-specific registration and customer service desk onsite or at email@example.com.
ASCO, our Meeting venue, and all official Meeting hotels comply with the Americans with Disabilities Act. If you require special assistance onsite, please contact the staff at ASCO Headquarters or your Meeting specific registration and customer service desk or at firstname.lastname@example.org.
Age Requirments for Attendees
Because of the detailed nature of the programs and forums, no one under the age of 18 will be admitted to any official Meeting function unless permission to such individual is granted by ASCO. This includes, but is not limited to, all Meeting sessions, the Oncology Professionals Hall, the Posters, Exhibits, and Food Service Room, and all evening events offered by ASCO.
For security reasons, your Meeting-specific badge will be required for admittance to all events. Please wear your badge so that it can be easily seen at all times. Lost badges should be reported to the Registration staff immediately. The following badge policies will be in effect throughout the Meeting:
- The Meeting badge is the sole property of ASCO.
- The badge is nontransferable.
- False certification of individuals as paid Meeting attendees, misuse of badges, any method of assisting unauthorized persons to gain access to any Meeting event, or any inappropriate or unauthorized conduct will be just cause for repossessing badges of any individuals involved and removing all parties involved from the Meeting without obligation on the part of ASCO for refund of any fees.
All ASCO Meeting badges are encoded with basic information about you, including your name and mailing address. Exhibitors can scan your badge to obtain that information. By giving an exhibitor your badge to scan, you are giving them consent to contact you.
ASCO is committed to providing a friendly, safe, supportive, and harassment-free meeting environment, regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other group identity. In addition, ASCO expects meeting attendees to communicate professionally and constructively, whether in person or virtually, and to handle dissent or disagreement with courtesy and respect. Finally, individuals who are part of the Meeting may not engage in any demonstrations or other behavior that ASCO deems to be potentially disruptive to the conduct of the Meeting.
Violation of this Attendee Conduct Policy is grounds for immediate removal from the Meeting (without a refund of any fees paid) and/or ineligibility for attendance at future ASCO symposia or meetings. Any person who is dismissed from the Meeting may request that ASCO reviews the matter, provided, however, that such dismissal will be effective immediately and will continue until and unless ASCO issues a contrary decision.
ASCO reserves the right to cancel the Meeting because of unforeseen circumstances. In the event of such cancellation, the full registration fee will be returned to each registrant.
Authorization for Use of Image, Name, and Other Likeness
By attending the Meeting or entering the facility in which the Meeting takes place, you agree that ASCO and/or third parties authorized by ASCO may photograph or record your likeness, image, name, voice, and/or words, and may publish, display, reproduce, copy, and distribute your likeness, image, name, voice, and/or words for promotional, educational, or membership activities worldwide in all forms of media now known or later developed, including but not limited to advertising, training, websites, presentations, and marketing materials. You further acknowledge that ASCO and/or third parties authorized by ASCO shall have the right, but not the obligation, to identify you in connection with such media by name and/or affiliation. No royalties will be payable in connection with this authorization or these uses.
Recording (Audio, Video, and Still Photography)
Copyright of the Meeting program is owned by ASCO. ASCO reserves all rights associated with the Meeting, including (without limitation), the rights to all recordings or reproductions of presentations at this Meeting and all ASCO meetings and symposia. Any photography, filming, taping, recording, or reproduction in any medium, including via the use of tripod-based equipment, of any of the programs presented at the Meeting without the express written consent of ASCO is strictly forbidden. Exception: Non-flash photography and audio or video recording using hand-held equipment, for strictly personal, social, or noncommercial use, are permitted if not disruptive, as determined by ASCO.
No Soliciting in the Oncology Professionals Hall or Exhibits Rooms
The Oncology Professionals Hall at our Annual Meeting and the exhibits displayed at our other Meetings give Meeting attendees the opportunity to meet with representatives from the health care industry about their products and services in a professional atmosphere that is consistent with the educational mission of the Meeting. Meeting attendees are prohibited from soliciting business from other attendees or exhibitors in these areas, unless the solicitation occurs within the specific exhibit space of the attendee.
Smoking is prohibited in all Meeting facilities, including public areas and the Oncology Professionals Hall or Posters, Exhibits, and Food Service Room. This policy will be enforced.